Copyright 2026 © Moving Heads Recruitment.

Privacy Policy

Introduction

Welcome to Moving Heads Recruitment (“we,” “us,” “our”). We are committed to protecting your privacy and ensuring that your personal information is handled in a safe and responsible manner. This Privacy Policy outlines how we collect, use, and protect your information when you use our recruitment services, whether you are located in South Africa or internationally. By using our services, you agree to the collection and use of information in accordance with this policy.

 

Who We Are

Our website address is: https://movingheads.co.za

 

1. Information We Collect

We collect personal information that you provide to us directly when you use our services, including but not limited to:

  • Contact Information: Name, email address, phone number, and physical address. This information allows us to communicate with you effectively and provide you with updates and notifications related to your job applications and recruitment status.
  • Professional Information: CV/resume, employment history, education, skills, and references. This information is essential for assessing your suitability for job vacancies and for presenting your profile to potential employers.
  • Identification Information: ID/passport number, nationality, and visa status (if applicable). This helps us ensure compliance with legal and regulatory requirements, especially for international recruitment.
  • Other Information: Any other information you choose to provide during the recruitment process, such as cover letters, portfolio samples, and other relevant details that can support your job application.

 

2. How We Use Your Information

We use your personal information for the following purposes:

  • Recruitment Services: To assess your suitability for job vacancies, match you with potential employers, and manage the recruitment process. This includes sharing your information with hiring managers and decision-makers within client organizations.
  • Communication: To contact you regarding job opportunities, respond to your inquiries, and provide updates on the recruitment process. We may communicate with you via email, phone, or other electronic means.
  • Compliance: To comply with legal obligations and respond to government authorities when required by law. This includes fulfilling obligations related to employment laws, immigration regulations, and other statutory requirements.
  • Improvement of Services: To enhance our recruitment services and improve our website functionality. We analyze usage data to understand how users interact with our services and to identify areas for improvement.

 

3. Sharing Your Information

We may share your personal information with the following parties:

  • Potential Employers: To facilitate the recruitment process and present your profile to prospective employers. We ensure that these employers are reputable and that they handle your information with the same level of care as we do.
  • Service Providers: Third-party service providers who assist us in operating our business and providing services to you, such as IT support, data storage, and professional advisors. These service providers are contractually obligated to maintain the confidentiality and security of your information.
  • Legal Authorities: When required by law, to comply with legal processes or protect our rights, privacy, safety, or property. We may disclose your information to law enforcement, regulatory bodies, or other governmental authorities as necessary.

 

4. International Data Transfer

As we operate internationally, your information may be transferred to and processed in countries other than your own. We ensure that any such transfers comply with applicable data protection laws and that your information remains protected. When transferring your data internationally, we implement appropriate safeguards, such as standard contractual clauses or binding corporate rules, to ensure the security of your personal information.

 

5. Data Security 

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include encryption, secure storage, access controls, and regular security assessments. However, please note that no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

 

6. Retention Of Your Information

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. This retention period may vary depending on the nature of the information and the context in which it was collected. When your information is no longer needed, we will securely delete or anonymize it, ensuring that it cannot be reconstructed or read.

 

7. Your Rights 

You have the following rights regarding your personal information:

  • Access: To request a copy of the personal information we hold about you. You can make this request by contacting us using the details provided below.
  • Correction: To request the correction of any inaccurate or incomplete information. We encourage you to keep your information up-to-date to ensure accuracy.
  • Deletion: To request the deletion of your personal information under certain circumstances. This right may be limited where we are required by law to retain your information.
  • Objection: To object to the processing of your personal information for direct marketing purposes or other legitimate interests. You can opt-out of marketing communications at any time.
  • Restriction: To request the restriction of processing your personal information in certain situations, such as when you contest the accuracy of the data or object to processing.
  • Portability: To request the transfer of your personal information to another organization, where applicable. This is typically relevant when the processing is based on your consent or a contract.

 

8. Changes to This Privacy Policy 

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or other factors. Any changes will be posted on this page, and the effective date will be updated accordingly. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information. Your continued use of our services after any changes signifies your acceptance of the updated Privacy Policy.

 

9. Comments

When visitors leave comments on the site, we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

10. Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

 

11. Cookies

If you leave a comment on our site you may opt-in to saving your name, email address, and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me,” your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after one day.

 

12. Embedded Content from Other Websites

Articles on this site may include embedded content (e.g., videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

13. Who We Share Your Data With

If you request a password reset, your IP address will be included in the reset email.

 

14. How Long We Retain Your Data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

 

15. What Rights You Have Over Your Data

If you have an account on this site or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

 

16. Where Your Data Is Sent

Visitor comments may be checked through an automated spam detection service.

 

18.Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

 

 

Thank you for choosing Moving Heads Recruitment. We value your trust and are committed to protecting your privacy.